Jefferson State Community College provides email access to faculty and staff to help them be more effective in performing their work-related duties and to students to assist in achieving their educational goals. The goal of the college email system is to facilitate faster and more efficient communications both internally and externally.

Users are permitted to use college email for personal correspondence, provided that it is used in a reasonable manner and is not abused.

Users should:

1. Be mindful that any email sent using the College's email system contains the College's domain name and is therefore a reflection of the College as well as the individual sending the email.

2. Send, copy or forward email only to people when reasonably sure that the recipient(s) has/have a need or desire to read it.

3. Be aware before forwarding an email message that the original sender may have considered that email a private communication. Users should forward an email only when they are certain that they have the original sender's approval.

4. Verify the validity of any email that comes with instructions to forward. Many of the mass emails, warning of some threat such as new virus, offering some incentive for forwarding the email, or requesting help for someone in need, are hoaxes. There are many Internet sites, such as www.urbanlegends.com, that have archives where these can be verified.

5. Scan all attachments for viruses before sending or downloading.

Users must:

1. Obtain approval from the appropriate dean, associate dean or director before sending any college-wide, mass email, i.e. mail that is not targeted to members of a specific, college-defined organizational unit.  Examples of a college-defined organizational unit include, but are not limited to, college departments, committees, clubs, and unit heads.  A mass-distribution email must contain the author’s name and title, name of the person authorizing the distribution, and the sender's initials.

2. Refrain from using the college's email system to transmit anything that the recipient might consider obscene, pornographic, threatening, harassing, or otherwise offensive.

3. Adhere to all other college policies pertaining to general computer and Internet usage, in addition to the specific policies stated above.