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Policies and Procedures
for Telecommunications Facilities
Introduction Videoconferencing allows users at multiple locations to interact with people at other locations as if they were all in the same room. Developments in compressed video technology and improvements in communications standards allow the College to host conferences between most brands of videoconferencing equipment and at a variety of video transmission rates. Both the Shelby-Hoover Campus and the Jefferson Campus can host videoconferences for large and small audiences for educational and non-educational uses that are consistent with the College’s mission. Jefferson State Community College is a member of the Intercampus Interactive Telecommunications System (IITS) that is composed of universities, community colleges, high schools, and other agencies. The IITS began in 1991 as an effort to use emerging telecommunications technology to share Alabama's instructional resources and has grown to become Alabama's interactive video network with more than thirty sites. PRIORITIES FOR USE 1. Credit courses originating at Jefferson State Community College 2. Credit courses originating at other institutions open to Jefferson State Community College students 3. Credit courses originating at other institutions for students who are not attending Jefferson State Community College 4. Jefferson State Community College non-IITS credit courses 5. Non-credit courses originating at Jefferson State Community College 6. Academic and/or institutional activities 7. Other Origination-Site Policies: All courses/activities originating in Jefferson State Community College videoconferencing facilities are subject to the same college and state policies applied to other courses. Receive-Site Policies: 1. Jefferson State Community College will bill the sponsoring organization for use of the facility as a receive site. Under normal circumstances Jefferson State Community College will not assume responsibility for collecting fees from participants. All monies are to be paid in advance. 2. The College will not register students for courses originating from other institutions. It will be the sponsoring institution’s responsibility for registering students, although it may use the site's equipment for this purpose, if needed. 3. As a receive site, the College will provide telephone access, a FAX machine, printer and copier. In addition, a room coordinator will be available for assistance with the equipment and other services as negotiated on a per use basis. Cancellation Policy: Director, Instructional Technology Services should be notified of any cancellation, including class meetings, at least 24 hours prior to the time scheduled. Organizations using the facilities for a non-educational purpose will be charged for the first hour if they do not cancel in time. Class Taping Policy: If Jefferson State Community College is the originating site for a class, each class session will be taped and the tapes maintained until after the final exam. If Jefferson State Community College is serving as a receive site, each class period will be taped and maintained for two weeks. Requests for the taped sessions should be directed to Director, Instructional Technology Services. Contact Person: Charles Cobb |